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Source: Online Help SAP Business One 8.8
A/P reserve invoices enable you to create relevant posting in the accounting system only and do not affect inventory and inventory values. You use A/P reserve invoices to document an A/P Invoice you receive from a vendor before goods arrive.
After you receive the goods, you create a Goods Receipt PO based on the A/P reserve invoice to update inventory quantities and inventory values.
SAP Business One enables you to create an A/P reserve invoice with a zero amount before you receive no-charge items, for example, items that are part of a promotion or under the coverage of a service contract.
The A/P reserve invoice is relevant for items only and is not available for services.
You close an A/P reserve invoice by creating an outgoing payment.
To access the window, choose Purchasing – A/P A/P Reserve Invoice .
A/P Reserve Invoice: increase "Ordered" quantities and increase "Available"
A/P Reserve Invoice with reference Purchase Order: no affect stock quantities
Good Receipt PO with reference to an A/P Reserve Invoice: Increase 'In Stock' quantities and decrease 'Ordered'
The A/R Reserve Invoice allows you to issue invoices for warehouse items without deducting the items from the inventory. If you create a reserve invoice, SAP Business One creates an accounting Journal Entry without creating an inventory entry.
SAP Business One enables you to create an A/R reserve invoice with a zero amount. You can do this when delivering items without a charge, for example, items that are part of a promotion or covered by a service contract.
Like an ordinary invoice, a reserve invoice is closed against an Incoming Payment. However, inventory closure takes place in the delivery.
To access the window, choose Sales – A/R A/R Reserve Invoice . The A/R reserve invoice tabs are similar to the A/R Invoice tabs.
An A/R Reserve Invoice: increase the "Committed" quantity, decrease the "Available" quantity.
A/R Reserve Invoice with reference Sales Order: no affect stock quantities
Pick and Pack Manager scans Open Sales Orders and Reserve Invoices by requested Delivery date and priority and then presents the available quantities ready to be picked and shipped.
Planned – SAP Business One initiates Production Orders with Planned status.
Since the Production Order is not released to the shop
floor for manufacturing:
You cannot yet issue items or report
completion of the Production Order.
You can update the Production Order.
Released – You change the Production Order to this status when you release it to the shop floor for production. At that stage:
You can report transactions for the production
order and the issue of the components.
You can update the component items as long as
there are no transactions for the selected component.
You can add a new component.
Closed – The Production Order is Closed when you cannot add any new transactions to it. You close the Production Order when production is completed.
Note: You can manually cancel a Production Order that is in status Planned or Released only. The cancelled Production Order is removed from the list.
"Additional Expenses / Freight" / "Add. Expenses" = Freight